A sidebar will appear with all the guests and you can admit or deny entry when ready. You can enable waiting rooms right in your meeting window via the Security tab. Pay attention to the details Prepare your waiting roomĪ waiting room makes your virtual event look more professional while allowing you to control who can and can’t enter. Under the Settings tab make sure ‘Allow participants to join before host’ is toggled off and grey. If you're the host, you not only want full visibility of the meeting, you also want to be able to admit and deny entry. Don’t let the Zoom meeting start without you If it’s not already ticked, check the ‘Passcode’ box. Under the Security heading, you can also change your meeting password. Attendees won’t be able to access your meetings without this information. Under the Meeting ID tab, select ‘Generate Automatically’. To reduce the risk of old attendees joining events without an invite, you can generate unique login information for each meeting. Don’t use the same meeting ID and password This is a good idea if you’re logging in and out of different devices to host your events. Go to your Zoom profile, scroll down to Two-factor Authentication and click ‘Turn on’. If you have 2FA set up, you’ll get a code sent to your phone or email when a login attempt is made. Two-factor authentication (also known as multi-factor authentication (MFA)) prevents someone with your password logging into your account without verification. To change your password in your profile, scroll to the Sign-in Password heading and click ‘Edit’. As with every other web application, you’ll need a strong and unique password. Top of the list is an obvious but important one. Here are the ones we recommend: Password protection Checking and changing your default features in your Zoom profile will save unnecessary hassle and stress. Get your settings sorted before you fill up your diary with Zoom calls. Here are our tips and top features to help you host safe, secure and respectful Zoom events.Ĭheck your default security settings before you create a Zoom meeting Zoom continues to improve its safety features, but there are still a few things you can do to add extra layers of security. Just as you wouldn’t book a face-to-face meeting in a run-down building with dirty tables and dodgy wiring, online meetings also need to be safe and secure. But for a professional virtual event, you need more than cool features. Screensharing, breakout sessions and waiting rooms are some of the tools that help you recreate the real-life experience. Zoom has become the go-to software for virtual event planners, thanks to its array of features and integrations. Zoom meetings might allow us to speak to colleagues in our jogging bottoms, but when it comes to safety and security, we can’t let our standards slip in the same way.
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